nVision Bid is a comprehensive software solution designed to automate the manual bidding process for school districts and municipalities by effectively creating and managing bids from initial setup to the award stage. All awarded bids can be conveniently converted into requisitions or purchase orders with full historical analysis.
Bid provides a centralized database to easily input bids, maintain vendors, and log bid response activity which complies with legal, regulatory, and report requirements. Bid Administrators have the capability to restrict requestor access and control the types of items requestors can add to a bid.
Built with the most up-to-date Microsoft development tools written to Windows standards, Bid has the same look and feel that Windows users are already familiar with. Bid is a fully integrated module with FM and is also available as a stand-alone application.
Benefits
Utilize built-in time saving scenario calculations Reduce bidding workloads Enter data effortlessly with instantaneous records management Achieve greater control of budget development Reduce costs Eliminate redundant input efforts between buildings and departments Analyze vendors' bids to determine the most cost effective price Import directly into Microsoft Office
Streamline Bid Process
Seamless integration with Accounting Fully customizable maintenance tables Unlimited bid categories, sub-categories and items Audit trails of all actions made within Bid to ensure accountability Electronic submission of vendor quotes Customizable layout with resizable windows Spell check capabilities for free-form text entry Smart alerts to prevent users from missing important entries necessary to complete a bid Comprehensive bidding analysis with graphical presentation
Seamless Bid Entry and Analysis
Build bids easily and efficiently Generate automatic or custom bid number Create an unlimited number of customizable bids with a limitless number of items Add new bid categories and items instantly while creating new bids Import one or multiple items to bid requisitions with the click of a button Illustrate bid details on one easy-to-view window for analysis and reference Assign permissions for an individual requestor to bid on behalf of other staff
Comprehensive Bid Analysis and Award
Automatically evaluate and analyze vendor responses to determine the best vendor or item price Simu late various vendor discounts for comparison Award a bid to vendors other than the lowest bidder Document override reasons for rejected lowest vendor bid Award bid by vendor or item Graphically compare vendor quotes through printable color chart analysis Electronically convert awarded bids into requisitions or purchase orders
Tracking:
Flexible Reporting
Includes integrated industry-standard report-writer, Crystal Reportฎ Detail documentation of the entire bid process through extensive reporting capabilities View multiple lines or focus on one specific line item through flexible reporting Retain historical bidding information from prior years Track potential expenses by account Review vendor participation and response activity
Item Bid History Report Material Safety Data Sheet (MSDS) Bid Items Report Bid Reporting by Requestor Vendor Quote Report Lowest Quote Vendor Report Award Report Award Overrides Report Account Distribution Report And much more...
Benefits
Streamline Bid Process 
Seamless Bid Entry and Analysis
Comprehensive Bid Analysis and Award